Allowed Merch/Signage: No agenda-driven merchandise/signage is allowed (i.e. no political, race discrimination or drug paraphernalia merchandise of any kind). Lay It Out Events reserves the right to remove any vendor. If there is resistance to this policy the vendor will be asked to leave immediately and may result in refusal of future vending in our shows.
Cancellation Policy: Cancellations received 30 days before the event will receive a 50% refund. No refunds are given inside 30 days of the event.
Clean up: Vendors are responsible for cleaning around their booth space for all garbage, sweeping, etc., at conclusion of event.
Directions and Setup: Setup directions and information will be emailed to vendors one week prior to the event.
Hours: Saturday: 9am to 2pm. All vendors must stay open during all hours of the event. Any vendor leaving early will not be allowed to return for future events.
Weights: YOU MUST BRING WEIGHTS FOR ALL FOUR CORNERS OF THE BOOTH. Staff will be checking to make sure your tent is securely tied down at all times. If you do not have weights, you will not be allowed to open your booth or sell until you’ve weighted down your tent.
Fire Code: All vendors must follow the Bend Fire Code for setup. For more information please contact Bend Fire 541-322-6300. Please see the attached document “Special Event Guidelines”.
Insurance: Please have your insurance company create a certificate of insurance for each entity listed below:
Please send all certificates to Lay It Out Events, 704 NW Georgia Ave, Bend, OR 97703 or email to email@example.com. Certificates must be received two weeks prior to event start date.
Tents, canopies, membrane structures, and air supported structures at fairs, festivals, and other special events must comply with the following:
We may tag your social media pages in our social marketing posts, and may link to your social media pages from bendraces.com. In addition, we may occasionally share your content (with proper credit) in an effort to feature goods/services that will be highlighted at the event.
If fees are not paid by 30 days prior to the event date, vendor space will be canceled without a refund of fees unless alternative payment arrangements have been made with LIOE.
We accept cash, credit/debit or check. To pay in person, visit: Lay It Out Events 704 NW Georgia Ave. Bend, OR 97703 Hours: Monday through Friday, 9am and 5pm
If you have any questions about your application or payment, please contact our team at firstname.lastname@example.org or 541-323-0964.
hereinafter referred to as “Vendor” and Haulin' Aspen, Bend Parks and Recreation, & Lay It Out Events hereinafter referred to as “Committee”. IN CONSIDERATION FOR PARTICIPATION in Haulin' Aspen the undersigned hereby agrees to the following: